Hello MCC Members,
Believe it or not, it’s time to begin the planning process for this year’s Holland Hundred Bicycle Tour. As you know, the Holland Hundred is our club’s main fundraising event and it takes a bunch of people to plan and coordinate the event. Last year’s tour was our largest ever with over 1,500 riders taking to the roads and this year’s goal is to top that number. We are looking to our club members to step up and help out with the planning. This year we have broken the tasks down into 9 specific and manageable coordinator positions. As you will see listed below, each coordinator will have specific duties and responsibilities:
a. Route Coordinator - (selection, mapping, printing of maps, route marking, cleaning corners, posting of route maps on website, etc.)
b. Rest Stop Coordinator (locations, permits, Upward Bound, Pancake Breakfast – East Saugatuck Christian Reformed Church – tent at church, Bentheim Reformed Church, schedule porta johns – 2 at Bentheim & 4 at ESCRC))
c. Advertising & Promotion Coordinator - (printing, registration forms, Holland Visitor Bureau website posting, negotiate with hotels and restaurants for special rates/discounts, DDA support, pre-party promotion, etc.)
d. Registration Coordinator - (mass e-mail, on-line registration, mass mailing of registration forms, night before registration, day of event registration, proceeds -counting and deposits, wrist bands)
e. Sales Coordinator - Tee shirts and commemorative water bottles (screen printing source, quantities, sales at registrations, proceeds -counting and deposits)
f. Pre-Ride Party Coordinator - (location, organization, raffle prize solicitation, food, beverage, tent, permits, invite area bike shops and Motion Initiative)
g. SAG Coordinator – Bike shop commitments (signed contracts), coordination and management day of event, consideration of a SAG tent at start and at East Saugatuck CRC
h. Event Staffing Coordinator– Includes pre-ride party/registration and day of registration & activities (set-up, “ride start/registration here” signs at entrance, support bike shop booths, after ride refreshments, clean-up)
i. Day of Ride Coordinator – coordinate and direct parking, placement of HH, parking and registration signs, barriers as appropriate, sheriff and EMS support,
If you have not been a part of the Planning Committee before, all the more reason to participate. We have lots of fun and a few benefits as well. Those of you who helped plan last year’s tour, we are looking to you to demonstrate and share your experience on the Committee again this year.
So let’s do it! Send me an e-mail at dbspooner@charter.net and let me know you want to be on the Committee. We will hold meetings monthly with our first one later this month, so act now and send me an e-mail.
Your assistance is appreciated.
Doug Spooner - 2011 Holland Hundred Coordinator